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Daniel Graham & Judith Graham 
Can Do Writing 
The Proven Ten-Step System for Fast and Effective Business Writing

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A simple, ten-step system for mastering the art of effective,
persuasive business or technical writing

‘The Grahams’ system is the best way to transform data and ideas
into meaningful information necessary to make profitable decisions.
Their system works every time.’

–Steven Laposa, Ph D, MBA, Loveland Commercial Endowed Chair
in Real Estate, Colorado State University

‘The Grahams’ straightforward program helps my teams create
clear and concise reports, letters, and other documents with
minimal effort. I want this program to become the standard for my
teams.’

–Bill Walter, Senior Vice President, Government and
Infrastructure Division, KBR

‘The Can Do Writing system made my career! I used it to
write a winning business plan and proposal, and now I use it every
day for all communications. Can Do Writing provides valuable
insights into business and management as well as writing
techniques.’

–Christian Robey, President, DC Progress

You may be an expert at what you do, but if you can’t
communicate effectively in writing it may not matter. For
scientists, businesspeople, and professionals in fields from
engineering to public relations, the art of writing well can be a
vital key to professional success.

Luckily, you don’t need an English degree to produce top-class
writing. If you’re one of the millions of people who have to write
clear, persuasive, understandable documents for your job, Can Do
Writing is for you. Whether you’re writing a business plan, a
scientific paper, a press release, or anything else, this simple,
straightforward guide will show you how to do it quickly, with
style and confidence. You’ll learn how to:

* Understand your audience and subject matter

* Develop a simple, five-part purpose statement to keep you on
track

* Organize your main points into a coherent, sensible order

* Edit your work for clarity, coherence, organization, and
logic

* Economize your words to craft a concise, powerful document

* Make your documents easily readable for any audience
€15.99
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Table of Content

Preface.

About the Authors.

Introduction Can Do Writing.

Skillset: Analysis.

Step 1 Analyze Purpose and Audience.

1.1 What Result Do You Want from the Document?

1.2 Who Is the Audience?

1.3 What Does the Audience Do with the Information?

1.4 What Information Does the Audience Need?

1.5 Does the Audience Know Little or Much About the
Information?

1.6 Does the Audience Need Proof?

1.7 Plan How to Write to Multiple Audiences.

Step 2 Write Your Document’s Five-Part Purpose
Statement.

2.1 Decide the Type of Document or Oral Communication to
Use.

2.2 Pick a Verb That Describes What the Document Does.

2.3 Assemble the Five Parts into a Purpose Statement.

2.4 Use the Purpose Statement to Settle Controversies.

Purpose Statements Make History.

Practice Steps 1 and 2 Using a Case Study.

Step 3 Select Facts.

3.1 Use the Purpose Statement As You Select Facts.

Step 4 Organize Your Points in a Sentence Outline.

4.1 Write Your Points Using Short Words in Short Sentences.

4.2 Evaluate Points to Eliminate Irrelevancies and
Redundancies.

4.3 Order the Points.

Practice Steps 1 through 4 Using a Case Study.

Skillset: Composing the Draft.

Step 5 Compose the Draft.

5.1 Compose the Draft Body.

5.2 Compose the Draft Conclusion.

5.3 Compose the Draft Introduction.

5.4 If Necessary, Compose the Draft Executive Summary.

5.5 If Necessary, Compose the Draft Abstract.

Skillset: Editing.

Step 6 Review the Draft for Organization and Logic.

6.1 Test Organization by Answering Three Questions.

6.2 Use Sentence Outlining Techniques to Improve
Organization.

6.3 Test Logic by Answering Five Questions.

Step 7 Edit for Coherence.

7.1 Repeat Key Words throughout Your Document.

7.2 Ensure That Each Paragraph Begins with a Point.

7.3 Use Transition Words.

7.4 Use Vertical Lists for Series of Like Items.

7.5 Ensure Your Graphics Make a Point.

7.6 Apply Visual Devices.

Step 8 Edit for Clarity.

8.1 Use Concrete and Specifi c Words.

8.2 Use Active Voice.

8.3 Simplify Tense: Stay in Present Tense When Possible.

8.4 Avoid the Helping Verbs Would, Should, and
Could.

8.5 Identify and Replace Ambiguous Pronouns.

8.6 Use Standard English Words.

8.7 Check Sentences for Misplaced or Dangling Modifi ers.

Step 9 Edit for Economy.

9.1 Cut Useless Verbs.

9.2 Cut Useless Prepositions.

9.3 Cut Who, Which, and That.

9.4 Cut Useless Repetition.

9.5 Cut Redundancy.

9.6 Cut Useless Comments.

9.7 Cut Useless Modifi ers.

Step 10 Edit for Readability.

10.1 Measure Readability Using the Gunning Fog Index.

10.2 Replace Long Words with Short Words.

10.3 Break Long Sentences.

Conclusion Congratulations!

Index.

About the author

Over the past twenty years, Daniel and Judith Graham have trained more than 70, 000 business and technical professionals in this practical writing system. They’ve helped global corporations and government agencies alike streamline communications while increasing profits. Now you too can learn Can Do Writing’s ten clear steps–and put writing to work for you.
Language English ● Format PDF ● Pages 208 ● ISBN 9780470470046 ● File size 1.2 MB ● Publisher John Wiley & Sons ● Published 2010 ● Edition 1 ● Downloadable 24 months ● Currency EUR ● ID 2318078 ● Copy protection Adobe DRM
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